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OneDrive icon meaning

OneDrive icon meaning

  • The glimmer marks (three little blue lines) seen next to a file or folder indicate that the file is new. You’ll see this only when using OneDrive.com online.


  • A red circle with a white cross means that a file or folder cannot be synced. You’ll see this in File Explorer or on the OneDrive notification area icons.
  • Click the blue or white OneDrive icon in the notification area to learn more about the problem.


  • A greyed-out OneDrive icon in the taskbar means you’re not signed in, or OneDrive setup hasn’t completed.


  • The paused symbol over the OneDrive icon means your files are not currently syncing.
  • To resume syncing, select the blue or white OneDrive icon in the notification area, select More and then Resume syncing.


  • The circular arrows over the OneDrive notification icons signify that sync is in progress. This includes when you are uploading files, or OneDrive is syncing new files from the cloud to your PC.
  • Sync icons may also be seen online in OneDrive.com.
  • OneDrive will also check for other file or folder changes and may show “Processing changes”. If OneDrive shows “Processing changes” for a long time, it could be because you have an online file open, a very large file syncing, a lot of files stuck in a queue.


  • If you see a yellow warning triangle over your OneDrive or or OneDrive for work or school icon, it means your account needs attention. Select the icon to see the warning message displayed in the activity center.


  • If you see a red “no entry” style icon over your OneDrive icon, it means your account is blocked.


  • If you see a “people” icon next to your OneDrive files or folders, this indicates the file or folder has been shared with other people.


  • When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access.


  • A blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer.
  • You can’t open online-only files when your device isn’t connected to the Internet.


  • Files that you mark as “Always keep on this device” have the green circle with the white check mark.
  • These always available files download to your device and take up space, but they’re always there for you even when you’re offline.


  • OneDrive will show a padlock icon next to the sync status if the file or folder has settings which prevent it from syncing.